Best Company Intranet Software in Australia (2025 Guide to Smarter Internal Communication)

Choosing the right intranet software for your company in Australia isn't just a tech decision—it's a cultural one. 

In 2025, companies of all sizes are leaning on digital platforms to drive internal communication, simplify file sharing, and strengthen workplace collaboration.

From fast-growing startups to remote-first teams, the right employee intranet platform can mean fewer emails, smarter workflows, and better-connected people. 

Whether you're exploring employee platforms for the first time or switching from an outdated system, getting the decision right matters. 

In fact, according to Deloitte's 2024 Digital Workplace Trends Report, 74% of Australian companies say intranet usability directly impacts employee engagement and retention.

This guide explores the top 10 intranet platforms used by businesses in Australia, including options for small businesses, free intranet software, and tools with proven ROI.

Key Takeaways

What Is Intranet Software and Why It Matters in 2025

At its core, intranet software is a secure internal platform designed to help employees share updates, access company files, collaborate across departments, and stay connected. 

It's essentially a private digital workspace that replaces scattered tools and helps teams stay aligned. But in 2025, intranet platforms are no longer basic storage hubs—they've evolved into sophisticated employee experience solutions that support everything from onboarding to engagement and knowledge management.

So, why are more organisations across Australia investing in intranet technology now?

For many, the push stems from challenges like fragmented communication, where important messages are lost between Slack, email, and Teams. Others face the burden of information overload—key documents and policies buried in cloud drives or shared folders that few can easily find. Then there's employee engagement. 

Without a central space for communication and culture-building, it's hard to create a strong sense of belonging, especially in hybrid or remote teams.

Another major driver is the need to streamline onboarding and maintain compliance. New hires need fast, consistent access to training materials, HR policies, and internal systems. 

A modern intranet makes all of this accessible in one place, improving productivity from day one.

The best company intranet software for employees addresses all of these challenges by acting as a central, trusted source of truth—combining communication, collaboration, and knowledge-sharing into one seamless experience.

A Modern Intranet Delivers these Key Benefits

• Boosts workplace communication – Engages every employee and keeps everyone connected.
• Encourages open dialogue – Fosters transparent conversations between leadership and staff.
• Ensures information accessibility – Gives all employees, including frontline and remote workers, equal access to knowledge.
• Strengthens company culture – Supports engagement, diversity, company values, and employee wellbeing.
• Enhances collaboration & innovation – Breaks down silos and sparks new ideas.
• Streamlines knowledge sharing – Keeps information and expertise flowing across the organization.
• Improves the employee experience – Makes your company a better place to work.
• Reduces email overload – Cuts down on unnecessary inbox clutter.
• Supports remote & hybrid work – Empowers flexible work, now and in the future.
• Integrates with the digital workplace – Provides seamless access to company apps and tools.
• Drives digital transformation – Keeps your organization ahead in a tech-driven world.

While solutions like SharePoint or Google Drive work well for storing documents, they lack the engagement and communication features needed for a true modern intranet. 

Similarly, tools like Slack or Zoom excel in messaging and meetings but don't provide a centralized hub for important files and company-wide updates.

For an intranet that truly meets today's workplace needs, you need a dedicated platform—not just a patchwork of disconnected tools. 

Key Features Australian Businesses Need in Intranet Platforms

Not all intranet platforms are created equal—and for Australian businesses in 2025, choosing the right one means understanding which features will genuinely support communication, productivity, and growth.

Whether you're a small business or a mid-sized enterprise, your intranet needs to go beyond basic document storage. Today's leading platforms support real-time collaboration, intuitive interfaces, and mobile-first design that aligns with flexible work environments.

One of the most important features is mobile accessibility. 

With more teams working remotely or on the go, an intranet that functions seamlessly on mobile devices helps employees stay engaged and responsive, wherever they are. The best company intranet software for employees enables this kind of always-on connection.

Another major factor is integration. Most Australian workplaces already rely on tools like Microsoft 365, Google Workspace, and industry-specific software. 

A high-performing intranet should integrate with those platforms to prevent disruption and reduce unnecessary switching.

Here are other essential features Australian organisations should prioritise:

• Custom branding to align the intranet with company culture
• Access control and permissions to manage sensitive data securely
• Local data hosting to comply with Australian privacy regulations
• Scalable architecture that grows with your business
• Employee directories and org charts to enhance visibility and collaboration

If you're running a lean team, look for intranet software for small business that offers streamlined setup, reliable support, and strong user adoption features out of the box. 

And when evaluating tools, an honest intranet platforms comparison that goes beyond pricing to cover usability, integration, and long-term ROI will help you make the right decision.

The right platform will simplify operations—not add complexity—and create a digital workspace where your team can thrive.

Top 10 Best Company Intranet Software in Australia 

Australia's workplace landscape continues to evolve—driven by hybrid teams, growing SMEs, and a demand for tools that boost internal clarity and connection. 

With that in mind, we've compiled 10 of the most trusted, forward-thinking platforms that help Australian businesses build a collaborative digital workplace. 

From modern intranet design to real-time messaging, these tools stand out in 2025 for usability, support, and performance.

#1. AgilityPortal

Best for: Distributed teams, hybrid workplaces

AgilityPortal is a powerful, cloud-based intranet solution built to transform how modern organisations connect, collaborate, and communicate. 

Designed with usability in mind, it offers a centralised space for company news, document sharing, internal messaging, and employee engagement—all in one intuitive platform. 

Whether you're managing a hybrid workforce or supporting deskless employees across multiple locations, AgilityPortal ensures everyone stays informed and aligned.

Unlike traditional systems, AgilityPortal focuses on real-time communication and cultural engagement, making it one of the best company intranet software options for employee experience. 

Its modern interface, mobile accessibility, and robust permissions make it easy to tailor content for different departments, teams, or job roles.

Trusted by companies across industries including healthcare, education, and professional services, AgilityPortal helps businesses reduce email overload, improve collaboration, and build a digital workplace that scales effortlessly.

Key Features

Pros

#2. Elcom

Best for: Large enterprises, government agencies

Key Features

• Advanced content workflows and version control
• Personalised dashboards and content targeting
• Integration with Microsoft 365, Active Directory, and business systems
• Secure role-based permissions
• On-premise or cloud hosting options
• Built-in forms, training, and knowledge base tools

Pros

• Australian-based support and development team
• Highly scalable and secure architecture
• Full design and branding flexibility
• Strong compliance and accessibility capabilities

#3. Bitrix24

Best For: Small businesses, remote teams, and startups

Bitrix24 is a feature-rich, all-in-one platform that combines intranet software, CRM, project management, and team collaboration tools into a single workspace. 

Perfect for small businesses and startups, Bitrix24 provides a cost-effective solution to manage communication, tasks, and customer relationships without juggling multiple apps.

Key Features

Pros

• Centralises work across departments
• Offers a generous free plan
• Flexible toolset for diverse workflows
• Suitable for both internal and client-facing teams

#4. SharePoint (Microsoft 365)

Best For: Microsoft 365 users, and large teams

Microsoft SharePoint remains one of the most powerful and widely adopted internal business communication software platforms globally, especially for organisations already embedded in the Microsoft 365 ecosystem. 

As part of the Microsoft suite, SharePoint enables teams to manage documents, build custom intranet sites, and streamline collaboration across departments and regions.

Key Features

Pros

• Highly scalable and secure
• Ideal for document-heavy organisations
• Deeply integrated with everyday Microsoft tools
• Extensive support and training resources

SharePoint remains one of the best company intranet software options for enterprise-level collaboration and information governance. 

#5. Zoho Connect

Best For: Startups, remote teams, and small to mid-sized businesses

Zoho Connect is a modern, lightweight collaborative digital workplace tool designed to unify teams through seamless communication, knowledge sharing, and task coordination. 

As part of the broader Zoho ecosystem, it offers a clutter-free intranet experience tailored for startups and remote-first businesses seeking simplicity without sacrificing functionality.

Key Features

Pros

• User-friendly and intuitive design
• Affordable pricing for small teams
• Encourages engagement through social-style features
• Quick onboarding with minimal setup

Zoho Connect stands out as a reliable option for organisations seeking the best company intranet software for remote collaboration and lightweight team communication. 

#6. Confluence

Best For: Agile development teams, product managers

Confluence by Atlassian is a trusted team collaboration platform designed for creating, managing, and sharing knowledge in fast-paced environments. 

Popular among software developers, product teams, and agile organisations, Confluence excels at turning scattered information into well-organised, searchable documentation that scales with your business.

Key Features

Pros

• Ideal for centralising technical knowledge
• Encourages transparency and asynchronous collaboration
• Strong integration with project management tools
• Flexible for both technical and non-technical users

Confluence is among the best company intranet software platforms for engineering teams and organisations that rely on structured, collaborative documentation. 

#7. Happeo

Best For: Culture-driven organisations, and remote teams

Happeo is a visually engaging, social intranet platform built to connect employees, enhance internal communication, and strengthen company culture—especially within remote and hybrid workplaces. 

With deep Google Workspace integration and a user-friendly interface, Happeo transforms the intranet experience into an interactive, personalised hub that encourages knowledge sharing and employee participation.

Key Features

Pros

• Sleek, intuitive user experience
• Encourages collaboration and community building
• Ideal for companies invested in internal branding
• Flexible layout and content personalisation

Happeo is often recognised as one of the best company intranet software options for organisations prioritising culture, communication, and design. 

#8. Jostle

Best For: Medium-sized businesses, & non-technical teams

Jostle is a purpose-built internal communication platform designed to simplify how organisations share information, celebrate culture, and keep teams aligned. 

Unlike traditional intranets that rely on complex structures, Jostle offers a clean, intuitive interface that focuses on people, not pages—making it one of the most approachable platforms for mid-sized companies.

Key Features

Pros

#9. MangoApps

Best For: Mid-sized businesses, and HR-led teams

MangoApps is a comprehensive digital workplace solution that combines internal communication, project collaboration, and employee experience into one modular platform. 

Designed to support a wide range of industries, it offers flexibility for businesses seeking a unified space for both intranet and HR tools. MangoApps is ideal for organisations looking to modernise operations without switching between multiple systems.

Key Features

Pros

#10. LumApps

Best For: Global enterprises, internal communications teams

LumApps is a premium cloud-based intranet platform designed to enhance employee communication, engagement, and knowledge sharing—especially within global and multilingual organisations. 

Built to integrate seamlessly with Google Workspace, LumApps helps companies deliver targeted content, internal news, and resources across dispersed teams.

Key Features

Pro

• Excellent for large, diverse teams
• Strong support for personalised communication
• Designed for structured, global content delivery
• Smooth user experience with Google ecosystem

Intranet Platforms Comparison Table

Best Free Intranet Platforms Worth Considering 

Not every business has the budget for a full-scale enterprise intranet—especially small businesses, nonprofits, or startups just getting started. 

The good news? 

There are several free intranet platforms that offer strong features without the upfront cost. These tools are ideal for testing out functionality or supporting a lean digital workplace without breaking the bank.

List of Intranet Software With Free Trial

Built for hybrid, remote, and deskless teams, these platforms combine intuitive user experiences with essential features like internal chat, knowledge management, and mobile access—making them strong contenders among the top employee engagement software platforms for 2025.  

When evaluating modern intranet solutions, comparing Microsoft SharePoint vs AgilityPortal is common. SharePoint is feature-rich and ideal for Microsoft 365-heavy environments, but AgilityPortal stands out for its ease of deployment, employee-centric design, and flexible pricing tailored to growing teams.

Here are additional intranet software with free trial options worth considering:

• AgilityPortal – Strong document control and enterprise integrations- Try Now
• Simpplr – AI-based employee experience platform
• Workvivo – Social media-like interface focused on engagement
• Bitrix24 – Combines CRM, project tracking, and intranet tools
• Happeo – Google Workspace integration with simple navigation
• Unily – Designed for global communication and UX personalisation
• Ziik – Lightweight, social intranet with no setup costs
• IntelliEnterprise – Offers CMS, HR tools, and a 30-day free trial

Choosing the right intranet software with free trial helps teams validate functionality and ensure long-term ROI before committing to a platform.

Intranet Software Examples for Small Business Use

For small businesses, implementing an intranet can feel like a big step—but it doesn't have to be complicated or costly. 

In fact, many teams are already using intranet software for small business to streamline their day-to-day operations, boost communication, and onboard employees more efficiently.

Take a small healthcare clinic, for example. With limited admin support, they use a lightweight intranet to share updated protocols, manage compliance documentation, and ensure every staff member—from reception to clinical staff—has access to the latest announcements.

In the retail sector, a growing multi-location business might use its intranet to distribute training materials, post schedules, and roll out new product info across stores—without relying on email chains.

For nonprofits, the focus is often on centralising grant resources, internal calendars, and board meeting notes in one shared space.

Even remote-first startups are adopting small business intranet tools to deliver onboarding checklists, share policies, and keep team updates consistent across time zones.

These real-world examples show that the right platform can simplify operations and support growth, even on a small budget.

Frequently Asked Questions (FAQ) 

What is the best intranet platform for small business?

The best intranet platform for small business depends on your team size, budget, and communication needs. 

Platforms like AgilityPortal, Zoho Connect, and Bitrix24 are popular because they offer ease of use, scalability, and essential features like file sharing, team chat, and onboarding tools. 

Look for solutions that are mobile-friendly, offer custom branding, and provide room to grow as your business expands.

Are there free intranet platforms with support?

Yes, there are several free intranet platforms that include basic support, such as Bitrix24's free tier and Zoho Connect's limited plan. 

While these versions come with feature or user restrictions, they're ideal for small teams looking to improve internal communication. 

Keep in mind that premium support and advanced features typically require an upgrade. 

How do I compare intranet software options?

To compare intranet software options, consider factors such as ease of use, integration with tools like Microsoft 365 or Google Workspace, pricing, scalability, and user support. 

Use a feature comparison chart and look for customer reviews on trusted platforms like G2 or Capterra to evaluate performance in real-world use.

What are common examples of intranet tools?

Common examples of intranet tools include SharePoint (ideal for document-heavy organisations), AgilityPortal (built for hybrid and remote teams), and Happeo (focused on employee engagement). 

These platforms typically offer team communication features, document libraries, people directories, and internal news feeds tailored to different business sizes and needs.

Wrap-Up: Choosing the Best Company Intranet Software in Australia

Selecting the best company intranet software in Australia in 2025 isn't about picking the most popular brand—it's about finding the right fit for your people, processes, and goals. 

Whether you're a small business in need of a simple, cost-effective platform or an enterprise seeking a more robust, integrated solution, the right intranet can transform how your team connects and communicates.

As you've seen throughout this guide, today's top platforms offer more than just file storage—they support collaboration, culture, and productivity in one place. From free tools that help you get started, to enterprise-level solutions with advanced workflows, there's something for every organisation.

By understanding your team's unique needs and exploring features like mobile access, integrations, and employee engagement tools, you're in the best position to make a confident, informed decision.

The modern intranet isn't just software—it's the foundation of a connected digital workplace.