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How to access the Intranet from Mobile? And Intranet Mobile App Features

How to access the Intranet from Mobile
How to access the Intranet from Mobile? And Intranet Mobile App Features
A mobile Intranet Mobile App is a necessity in today's changing work environment. Here's how to access the Intranet from Mobile and the features.
Posted in: Intranets
How to access the Intranet from Mobile
How to access the Intranet from Mobile? And Intranet Mobile App Features

These days, nearly everyone has a smartphone. People always have their phones, whether iPhones or Android devices, because they use them for everything from communicating with friends and family to conducting financial transactions to playing games. More and more organizations are moving toward a remote or hybrid workforce, so it's important to find ways to keep workers connected, whether in the office, at home, or on the road.

A mobile intranet is a cloud-based network that allows employees to access company resources, files and documents from any location, with just one convenient app. It can save time by enabling users to quickly locate important content so they can continue their work from anywhere. It also creates an efficient way to organize information in a single database, making it easier for teams to access and collaborate on projects. 

The main concept be hide an intranet for businesses is it make it easy for employees to stay up-to-date with the latest news, events, and announcements from the company, as well as have conversations with their colleagues securely. 

And provides businesses with an invaluable resource for streamlining collaboration and communication amongst staff; increasing productivity and, intranet software for employee directory, and build great satisfaction in the workplace.

Since most workers always have their phones on them, providing access to important data in this format only makes sense. 

This article will highlight the must-have features of Intranet mobile app and why you should use it for your organization.

Intranet software with mobile app for employees 

Mobile intranet application for employees

One must be familiar with the concept of an intranet before grasping the concept of a Intranet mobile app.

When you go online, you want to access the World Wide Web. Connected routers, switches, and servers make up the internet. Regarding servers, only company employees are granted access to those on an intranet, making it similar to a private version of the internet. Businesses use intranets to keep confidential papers like financial reports from being easily accessible online.

Traditionally, an organization's internal network consisted of physical servers throughout its offices. Some people are still doing it. Yet, nowadays, an intranet is more likely to exist online. SharePoint or another cloud-based system stores the data, with authentication and authorization provided by tools like Azure Active Directory.

A mobile intranet app, then, is a program that allows workers to gain access to internal company information via their mobile gadgets, no matter where they may be. Using an Android device as a home base for checking work email is possible. The company's mobile intranet software allows salespeople to quickly and easily add new client information, even when they're out and about.

Here are a few examples: 

  1. AgilityPortal - a intranet software with mobile app  that allows collaboration platform that includes features such as document management, team sites, and project management tools. It has a mobile app that allows users to access their organization's intranet on their phone.
  2. IBM Connections - a social networking platform for the enterprise that includes features such as forums, blogs, wikis, and file sharing. It has a mobile app that allows users to connect with colleagues and access corporate resources on the go.
  3. Jive - a collaboration and communication platform that includes features such as document management, team sites, and project management tools. It has a mobile app that allows users to access their organization's intranet on their phone.
  4. Google G Suite - a suite of productivity and collaboration tools that includes email, calendar, and document management. It has a mobile app that allows users to access their organization's intranet on their phone.
  5. Asana - a project management platform that includes features such as task management, team communication, and document collaboration. It has a mobile app that allows users to access their organization's intranet on their phone.

In a nutshell, it's a classy method for mobile access to a company's internal data!

Must have features to look for in a mobile intranet

Must have features to look for in a mobile intranet

Mobile intranet apps provide employees with a range of features to easily access important information and collaborate with colleagues on projects. While every company has different requirements for their mobile app, there are 10 common must-haves. Employees should look for an app that contains secure access, with single sign-on to maintain the privacy of their credentials. 

The app should also make navigation effortless via an intuitive UI and navigate structures like department directories or recent activity items. Messaging, so teams can ask questions quickly without delays or confusion is another essential feature, as well as the ability to share photos or documents which will save time in the long run. 

A good intranet should also be customizable, allowing employees to personalize main page modules based on their role or areas of interest. An events calendar is important too, so users can keep track of relevant activities happening within the company. Finally, cross-platform capabilities such as a web version for desktop use and automatic synchronization across devices will come in very handy.

The key communication features of an intranet typically include:

  1. Email - an electronic messaging system that allows users to send and receive messages within the organization.
  2. Instant messaging - a real-time communication tool that allows users to chat with each other in real-time.
  3. Discussion forums - a platform for users to post messages and reply to messages posted by others.
  4. Blogs - a platform for users to publish and share their thoughts and ideas with others in the organization.
  5. Wikis - a platform for users to collaborate and create documents together.
  6. File sharing - a feature that allows users to upload and share files with others within the organization.
  7. Video conferencing - a feature that allows users to participate in virtual meetings with audio and video.
  8. Social networking - a platform that allows users to connect and interact with each other, similar to social media platforms such as Facebook.
  9. Push notifications - Quick alerts on mobile devices to keep user connected.
  10. SSO - Single sign-on is an authentication scheme that allows a user to log in with a single ID to any of several related, yet independent, software systems

Why should you prefer a mobile-friendly intranet? 

Intranets play an increasingly important role in enterprises' communication, productivity, and performance across a wide range of industries in today's modern and social digital workplace. A business intranet serves many purposes, such as facilitating communication and collaboration among employees in different offices and departments, centralizing company knowledge, and fostering a culture of openness and transparency.

Support for mobile access is a critical feature of modern intranets. A mobile-friendly intranet is essential, not a luxury, given the rising prevalence of remote workers, business travelers, and telecommuters. Below are some of the most compelling arguments favoring embracing the mobile-friendly intranet's revolutionary developments. 

An inspiring intranet can unleashing creativity 

Rapidity, effectiveness, and feedback are paramount to groundbreaking, original concepts. When inspiration hits, its practitioners must be able to instantly communicate their thoughts and receive feedback from others eager to collaborate.

Since ideas can come to you anytime, a mobile intranet can help your company encourage and support innovation and cooperation among employees around the clock.  

Facilitating and building good work relationships

 Some of the distinguishing characteristics of contemporary intranets include blogs, forums, and social tools that enable users to exchange ideas and participate in discussions. Including social components in an intranet helps employees engage with one another on a more personal and professional level.

Employees who have a personal connection with at least one coworker in the office and feel like they belong there are much more likely to remain there than those who do not. When employees have easy access to a social intranet from their mobile devices, they are more likely to engage in these positive behaviors that boost employee morale and productivity.

Provides a centralised access to key data 

Increasing productivity requires streamlined access to relevant data. Mobile access to your intranet can be crucial to success, whether you're on a client's premises looking for a crucial piece of data to seal a transaction or attempting to find the expert in your organization to assist in making an informed choice.

Enterprise search, best-practice meta-tagging, and comprehensive employee profiles are just a few ways to help workers get the resources and contacts they need to do the job. 

Boost collaboration and engagement amongst peers

Access to files and documents saved on the intranet is a further advantage of having an intranet for your business, as it allows all of your employees, permanent or temporary, to profit from it. Thanks to centralized, mobile access to a single source of information, your staff can be assured that they are always using the most up-to-date versions of any files or documents.

Content owners and makers benefit from remote access and simple posting so they may make or update data from faraway locations like an airport or client waiting area. Utilize the mobile features of your intranet to ensure that all your documentation and information are up-to-date and conveniently accessible. 

Boost sales in the field 

​ Details about a customer, such as their orders, contact information, and account summary, must be readily available to a sales or service representative working in the field. This is crucial for delivering first-rate customer service and increasing revenue. 

Not all of an intranet's content needs to be mobile-friendly, but employees should easily access the most important data, information, and tools they need when out of the office.

Facilitate collaboration and increase productivity in the workplace   

A more socially and professionally engaged staff can be fostered by implementing an intranet system that allows mobile access. This contributes to a company's success since it allows workers to be always productive.

A large percentage of work gets done after hours, on people's own tablets or cellphones, because of the flexibility of the workplace and hours. Given this shift, it's more important than ever to make sure your entire workforce regards mobile access to your social intranet as crucial to intranet engagement and productivity than ever before. Real-time access to files, people, information, and important data points is essential for businesses to stay current and competitive.

Increases efficiency

The intranet's mobile user interface can significantly impact productivity, performance, user job satisfaction, and business outcomes. The mobile intranet interface needs simple navigation options, including drop-down menus and tap-to-open buttons. 

Remembering that the correct mobile design will boost employee engagement and productivity is crucial for accurately gauging the effectiveness of a mobile intranet. Conversely, your employees will be negatively affected by either a lack of mobile access or a poorly designed app.

How can you make a successful mobile intranet app?  

An organization's ability to communicate digitally via mobile devices, such as an intranet, is essential to its success. It's crucial for any business with sizable diskless frontline personnel. A mobile intranet app installed on a personal device can become the primary and most effective digital communication channel for employees who do not have ready access to a computer during the workday and, in certain cases, no corporate digital identity. Workers at offices, stores, and warehouses, as well as those constantly moving around, may now stay in touch with their supervisors and coworkers thanks to the mobile intranet.

It is difficult for businesses to implement a mobile intranet without experiencing low acceptance and value. For a mobile intranet to be as successful as a traditional browser-based one, many of the same conditions must be met. Although there are general considerations, there are also those that are unique to a mobile intranet.

Make sure that signing up and logging in is simple

You should facilitate the downloading and authentication of your mobile intranet app. If there are many challenging steps in this process, it may deter adoption and be a huge burden for the intranet team.

There will be a standardized method of app distribution, and you will have control over this for employees using company-issued mobile devices. Complicating matters further for employers is when workers use their own devices to install an app. The vast majority of intranet software vendors provide a simple method of authorizing and authenticating the device and user, usually via the Google Play or iOS app store. Make sure the rollout of your mobile app is as easy and straightforward as feasible.

Utilize the in-built features of mobile device

Employees use a variety of apps in their free time, and as a result, we're all very familiar with the various built-in functions of our mobile devices. Push alerts, image uploading, speech recognition, and location tracking are some ways a mobile intranet software can increase productivity.

Alerts, particularly push notifications, can be invaluable; however, they should be utilized cautiously. Allowing users to contribute images is also helpful for developing intranet apps that cater to engagement or transactional activities, such as submitting photos of on-site problems. Mobile devices are also suitable for using chatbots found in intranets.

Provide access to your intranet via mobile devices to reach frontline workers

  Accessing your frontline personnel is a key use case for a mobile intranet. Frontline workers in many businesses lack basic office amenities such as desks, company-issued computers, and digital identities. This group's mobile intranet must be compatible with Android and iOS smartphones and tablets. Adoption among this group will be difficult to acquire through other means, such as kiosks, shared terminals, or home access.

Choose a dedicated mobile app over a web-based responsive layout  

SharePoint Online and out-of-the-box intranet solutions like LiveTiles are now responsive, which means they're optimized for mobile devices. That's great news for mobile intranets; however, there can be a more viable strategy. You need a mobile intranet app that provides a regulated user experience for your intranet if you want to increase adoption and benefit from it. In addition, simplify access to a mobile device's built-in capabilities. Equally important is supporting greater governance and ensuring security and compliance without sacrificing the user experience.

Pay attention to the aspects that matter most to a field or mobile team  

Intranets provide several functions and are useful in a wide range of ways throughout an organization. There is no distinction between intranets, digital workplaces, collaboration platforms, and employee experience platforms because of the proliferation of mature platforms and interfaces. A mobile intranet may offer simplified versions of the features available on a desktop intranet while still providing users similar access to all the material.

Be sure to incorporate the security and compliance team from the beginning  

There is potential for a mobile intranet to fail due to compliance and security concerns, which would have a chilling effect on the user experience. Adoption is unlikely to increase, for instance, if a mobile intranet call for VPN access or a user must enter a lengthy password every time they access the intranet. 

Some compliance teams and C-suite executives may feel uneasy about the use of mobile intranets and apps, especially if they are accessible from a user's own smartphone.

Wrapping up 

Do not risk falling behind the competition by ignoring the many advantages of mobile technology. It could be crucial to your firm's success, employee morale, and overall productivity. You can streamline and improve all operations with a mobile intranet. Workers should be able to obtain critical information, maintain meaningful connections, and freely exchange innovative ideas regardless of their physical location.

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Saturday, 28 January 2023

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