How Product Specification Management System Ensures Data Accuracy

Developing new products requires precise and error-free specifications. These specifications contain data collected from different sources, including details about everything from raw materials and suppliers to compliance certifications. 

These details help generate specifications crucial to every stage of the product lifecycle.

Before you start wondering, "What is product specification?." It is a set of requirements or the necessary information for product teams to refer to while building new products or features in existing products.

Product specification data can be organized in different formats and other systems across an organization, making it difficult for various departments to guarantee that all specifications are accurate. 

Due to this decentralized nature of specification data, the likelihood of producing defective products increases, and teams may need help to complete the production process.

A situation like this can easily avoided if all teams make a joint effort to input and store the most up-to-date information about the product under development. 

What about easy and equal access for everyone working on the product? And then again, making every minor update now and then and informing other team members is not all that convenient.

Collaborating and communicating with each other during product development is crucial to ensuring the accuracy of each final product specification. 

Hence, fragmented access for colleagues across research and development and quality assurance teams can make things easier. A product specification management system can come into play here and effectively break down all data silos to offer a centralized software solution. 

A product specification management system helps:

Establish a Single Source of Information

​Accurate data facilitates the proper identification of all product specifications. Since a product has several different components, each with its specifications, controlling how these details are collected and stored can be overwhelming for teams. 

A product specification management system makes it easy to consolidate all information related to the product, such as raw materials and supplier details, in a single, unified system. This system is the knowledge hub for all teams, ensuring easy access and specification data accuracy.

Simplify Change Management

​More often than not, products change due to feature enhancements or product upgrades. Sometimes, during the production of a product, supplier(s) might vary or use new components with different specifications. 

As changes in products or production processes will never cease to occur, it is necessary to have an automated solution to manage them. 

These new features must be updated in systems whenever a product is modified. A product specification management system makes this change a breeze.

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Put a Clear Validation Process in Place

When developing a new product, consistent communication and cross-departmental collaboration are vital to ensuring that every product specification is accurate. 

Knowing which person is responsible for checking and confirming the specification accuracy at every stage is necessary. Implementing a validation system that clearly shows the different approval steps and the team members assigned to complete them is essential to maintain data accuracy. 

A product specification management system simplifies the completion of this process. 

Conclusion: You Got This!​

​The success of a final product depends on the quality of the data used, and this quality stems from its accuracy. 

A comprehensive view of the most up-to-date and precise information is essential throughout product development. We know even the hardest working individuals can sometimes fail to update data systems regularly due to the sheer complexity of the process and a busy daily schedule.

While manually maintaining error-free and updated records can be challenging and time-consuming, a product specification management system can streamline the process and remove the need for spec data guesswork. 

It is a powerful tool that often remains hidden in plain sight, but once discovered and used, it can transform how you manage your product specs.