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The role of HR in developing hybrid work culture

The role of HR in developing hybrid work culture
The role of HR in developing hybrid work culture
HR has a crucial role to play in supporting the hybrid workforce. Learn how HR can help organizational leaders ensure hybrid work culture is successful.
Posted in: Remote Work
The role of HR in developing hybrid work culture
The role of HR in developing hybrid work culture

 A hybrid work model is one in which employees are given the flexibility to split their time between working from home while traveling and at the office. Human resource managers can aid staff in developing a routine that works best for them. A new college grad, for instance, may be looking forward to the in-person training and social connections that come with working in an office setting.

On the other hand, a veteran worker who also happens to have young children could appreciate the option to work remotely, either full-time or occasionally. Providing workers with more options for how they want to spend their workday can boost morale, which in turn boosts retention, engagement, and output.

What is the hybrid working model, and why should you adopt it?

 Hybrid work is a people-first strategy for managing the workforce that overcomes the major problems of remote work, such as isolation and a lack of community, to boost productivity and employee satisfaction. Employees in a hybrid model have the option to work from home or another location where they can be most productive.

With hybrid work, the office is not limited to a single location; rather, it is a network that includes employees' homes, shared office spaces, and the main business building. In order to get the most out of their time, team members might move around to different spots.

Examples to consider:

  • The flex model: this is when employees are given the option to work remotely some of the time, and come into the office for meetings or collaboration sessions the rest of the time. This can be a great way to boost morale and increase productivity, as employees have more control over their work-life balance.
  • The remote model: this is when all employees are given the option to work remotely, with no need to come into the office except for occasional meetings. This can be a great way to reduce overhead costs, as there is no need to maintain an office space.
  • The co-working model: this is when employees share an office space with other businesses or freelancers. This can be a great way to foster a sense of community and collaboration, as well as reduce costs.
  • The blended model: this is when employees are given the option to work remotely part of the time and come into the office part of the time. This can be a great way to increase flexibility and reduce costs.
  • The on-site model: this is when all employees are required to come into the office every day. This can be a great way to promote teambuilding and collaboration.

Human resource managers' responsibilities in implementing the hybrid work model

Human resources and the people department have their job cut out for them when it comes to hybrid workplaces. Nothing can serve as a model. Hybrid work is already being tested in a production set by a number of Human Resources and People departments.

The human resources department plays an important role in developing a hybrid work culture within an organization. One of the first things HR can do is to create job descriptions that are conducive to hybrid working arrangements. For example, job descriptions should be flexible and allow for some work to be done remotely. In addition, HR should develop policies and procedures that support hybrid working arrangements. For instance, there should be clear guidelines about how employees can request a hybrid working arrangement and what the approval process looks like.  

HR should provide training for managers on how to effectively manage a team that includes both remote and on-site workers. By taking these steps, the HR department can help to create a successful hybrid work culture within an organization.

However, as we're sure you've already seen, there is plenty of difficulties and possibilities in human resources.

Example to consider:

Preparing office environment for hybrid work model

​ By adapting the office to the hybrid worker's needs, businesses may boost employee output and satisfaction. There are a number of strategies that can be implemented to promote the efficient use of office space.

Introduce a hybrid workplace policy 

 Maybe it's best for an organization to have some teams operate from the office while others do their jobs remotely. They could also elect to vary people's in-office times throughout the day. Employees' individual preferences and requirements can be better met through the collection of feedback.

Organize sessions for receiving and providing comments. Even if the boss and the manager work in different offices, a steady line of communication can be maintained by regular one-on-one meetings.

Promote collaboration through virtual interaction

Collaboration in a "social media style" allows hybrid workers to make announcements, reward colleagues for outstanding work performances, and poll team members on critical subjects, even if they may not engage with colleagues on a daily basis.

Videoconferencing, in particular, is a crucial part of teamwork since it preserves the subtleties of seeing each other in person while allowing for communication across great distances.

Focus on relationship-building

Make room on the calendar for the staff to have a coffee break or video talk. Employees are more engaged and motivated when their personal interactions are strong. Relationships can flourish, and remote workers might discover common ground by joining a club or organization based on a hobby.

Treat all employees equally

Some workers who are required to work remotely may feel cheated out of the same perks that their in-house counterparts receive. A meal card, a basket of treats twice a month, or fitness equipment sent to an employee's house can all serve as nice reminders that they're appreciated despite working from home.

Hybrid working communication tools

In today's business world, effective communication is more important than ever. With so much of our work taking place remotely, it's essential to have tools that allow us to easily collaborate with colleagues no matter where we are. 

That's where hybrid working communication tools come in. By integrating features from both traditional telephony systems and robust VoIP solutions, hybrid systems offer the best of both worlds. 

They provide the clear call quality and reliable connections that businesses need, while also offering advanced features like call forwarding, conferencing, and voicemail. In addition, many hybrid systems come with mobile apps that allow employees to stay connected even when they're on the go. As a result, hybrid systems are an ideal solution for businesses that need to stay connected no matter where their employees are located.

Example to consider:

  • Communication tools: Communication is key when working from home. Tools such as AgilityPortal agile approach to running meetings, or get in the Slack lane with Slack or Zoom, its pretty quick to do a quick zoom install and your good to go it can help you stay in touch with your team, whether you're in the same room or across the world.
  • Project management tools: Managing a remote team can be tricky. Fortunately, there are many great project management tools available, such as Trello and Asana, that can help you keep track of tasks and deadlines.
  • Time tracking tools: Time tracking is important for both individual productivity and billing clients accurately. There are many great time tracking tools available, such as Toggl and RescueTime, that can help you make the most of your time.
  • File sharing tools: Sharing files between team members can be a challenge, but there are many great file sharing tools available, such as Dropbox and Google Drive, that can make it easier.
  • Password manager: A password manager is essential for any remote team. It can help team members share passwords securely and manage them easily. LastPass is a great option for teams looking for a password manager.

What is a hybrid work schedule?  

What is a hybrid work schedule

 The foundation of a mixed work schedule is adaptability. The specifics of your hybrid work schedule will be determined by the type of hybrid work model that your company adopts. When working for certain companies, the individual may have some leeway in determining the time and location of their daily shifts.

Others will adhere to strict timetables to guarantee that teams in the same physical place have ample opportunities to get together at the office or a co-working space to work on projects and develop their teams.

Even while hybrid work allows you to set your own hours, it's still crucial to let your team know what those hours will be. The best team leaders are those who can put themselves in their colleagues' shoes and work with them to find a schedule that benefits everyone.

Hybrid work is predicated on shifting emphasis from time spent at a desk and certain physical locations to the quality of work produced.

How can you build a hybrid work culture?

Infographic Source: Microsoft

When companies allow their employees more freedom in their schedules, they may worry about preserving the company's culture and sense of community. It might be challenging to foster the cross-pollination of ideas without water-cooler talks or opportunities to meet with colleagues outside of your job function.

Loss of productivity and increased turnover are both possible outcomes of a deterioration in the company's culture and a feeling of shared purpose. Therefore, one of the most crucial components of hybrid work will be establishing a culture built on openness, sympathy, and trust.

Now that people's jobs extend outside the four walls of the office, we need to reframe our sense of common goal in order to maintain our culture. Your collaboration solution should make it as easy as possible for coworkers to interact with one another, just as they would if they were in the same room.

By merging in-person and online work, businesses gain the benefits of both environments. Workers have more freedom to choose their work environment without sacrificing the positive effects on a business culture that come from employees developing meaningful relationships with one another and working together.

Is a hybrid work model good or bad for employee engagement?

They are definitely a plus! Despite the common belief that employees will be less invested in their jobs if they aren't required to report to the office every day, studies have shown that hybrid and remote work can actually increase engagement.

As the world slowly starts to reopen after a year of lockdown, many employers are considering how best to support their employees as they return to work.

A recent poll by YouGov found that two in five employers plan to embrace hybrid working by 2023. This flexible working arrangement allows employees to split their time between office-based and remote working, providing them with the best of both worlds. For employers, hybrid working can help to boost productivity and morale, while also reducing overheads. 

For employees, it can provide a much-needed sense of balance and flexibility. If you're thinking of making the switch to hybrid working, here are a few things to keep in mind. First, be clear about your goals and objectives. 

What do you hope to achieve by introducing this change? Second, consult with your team and get their input on what would work best for them. And finally, make sure you have the right infrastructure in place to support this new way of working. With careful planning and execution, hybrid working can be a great way to support your team as they transition back into the workplace.

According to the people at peoplemanagement.co.uk a survey said the following:

More than two in five employers (41 per cent) will have adopted hybrid working in two years' time, a survey has found, with only three in 10 (30 per cent) businesses expecting to have their workforce fully back on site before 2023.

Can a hybrid work model improve company culture?  

Hybrid work models can give workers greater options in their schedules, personal time, and responsibility. Employees can spend more time with their families or on personal pursuits without negatively impacting their ability to pay bills because of this potentially beneficial work-life balance.

As this new way of working develops, businesses have the chance to take advantage of it and mold a more adaptive, creative, and satisfying work environment.

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Friday, 30 September 2022

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