A site map serves as a blueprint that outlines the overall structure of your intranet site.
To initiate the site mapping process, assemble a small group of internal stakeholders and equip yourselves with a whiteboard. Ensure the group consists of employees from diverse departments or the intranet steering group.
The primary objective is for these stakeholders to identify the crucial parent or main pages of the intranet, along with their corresponding child or sub-pages.
Let's take the example of the Human Resources (HR) department to illustrate how to create a site map. The HR department will have a parent page, serving as the gateway to all HR-related information and data.
Child pages may include sections for vacation requests, performance management, wellness initiatives, employee benefits, and more.
Repeat this process for other departments and any centralized data that all staff members need to access.
If your site navigation follows a topic or task-based approach, stakeholders should determine clear section labels.
It's essential for the site map to align with the organization's context and structure. Ideally, users should be able to access critical information without the need for extensive searching. Moreover, each parent and child page should aim to address specific business problems or pain points.
Typically, parent pages are displayed as mega-menus in the intranet site architecture. These mega-menus offer dropdown access to lower-level child pages.
However, it's vital not to overwhelm the navigation with an excessive number of child pages. The goal is to maintain an intuitive and straightforward navigation system to ensure a pleasant user experience, avoiding the frustration of complicated automated phone systems.
Keep in mind that numerous content pieces will be shared across all teams. Common menus, overarching news items, and CEO messages often foster a sense of unity and cohesion among the workforce.
Based on the results obtained from the card sorting exercise and the content inventory, you can initiate the construction of your lowest level groups. The card sorting exercise would have provided you with insights into the following:
Additionally, you would have gained knowledge of common category names used by users to describe the groupings. From the content inventory, you'll have information on the following:
You can also leverage other sources to assist in determining how to group content effectively. For instance, your public-facing website may have different content, but it can provide valuable insights into how products or services are organized.
Similarly, exploring how-to guides or manuals can offer ideas on organizing content based on specific tasks.
A glance at their table of contents can help you determine if those groupings can be applied to the intranet.
With the lower level groups in place, you can then proceed to combine them into higher-level groupings and continue this process iteratively.
Keep in mind that software and tools can evolve, so it's essential to check for the latest options and reviews.
Here are some of the best Intranet sitemap generators:
Remember to review each tool's features, pricing, and user reviews to find the one that best fits your specific requirements and budget.
As technology evolves, new Intranet sitemap generators may have emerged, so consider exploring recent reviews and comparisons to find the latest and most suitable option for your needs.
As you work on structuring the content within AgilityPortal, consider creating lower-level groupings while also envisioning your top-level categories. These top-level categories serve as the primary organizational pillars for all the content on your intranet site.
They will be prominently displayed in the navigation bar, providing easy access to essential information.
To design effective top-level categories, it's beneficial to follow best practices and observe successful patterns utilized in other intranets. The insights gained from your card sorting exercise can also inform your decision-making process.
Furthermore, ensure that you align your new structure with the goals set for AgilityPortal. B
y referencing these objectives, such as improving the efficiency of front-line staff, you can prioritize and showcase the content that caters to their needs. This approach will contribute to a more purposeful and user-centric intranet experience.
Your company's intranet will encompass an extensive repository of valuable information. To ensure optimal usability, top-notch intranets prioritize organizing this wealth of data in a logical manner, making it easily accessible.
The significance of Intranet Information Architecture (IA) cannot be overstated, as it plays a pivotal role in the intranet's success.
IA primarily focuses on enhancing the findability and discoverability of the intranet's content, thus elevating the overall user experience.
Now is the moment to enhance the design of your new intranet.
We will explore essential considerations and key points you should bear in mind.
Within this chapter, we delve into the realm of best practice intranet design. Our focus is on discussing the latest trends and guidelines that will steer the design of your intranet.
Having been in existence since the 1990s, intranets offer a wealth of evidence from best practices, which this guide utilizes.
For more in-depth tips and advice on intranet design, you can refer to our blog. However, here, we provide an overview of the primary issues to consider.
The structure and content will vary based on the specific needs and size of your organization. As you develop your Intranet, consider the usability and navigation to ensure that employees can easily find the information they need.
The Importance of Creating a Website Structure Template: 3 Key Benefits
Investing time in developing a website structure template can significantly impact your web development process in three crucial ways:
1. Facilitating Stakeholder Collaboration
A well-designed sitemap serves as a powerful tool to enhance collaboration with stakeholders. By visually representing the intricate components of the website, it becomes easier for all parties involved to understand and contribute effectively. Productive working sessions are encouraged, as the sitemap provides a clear and concise overview of the website's structure, fostering valuable discussions and alignment among team members.
2. Streamlining Information Sharing
Using a sitemap template simplifies the process of sharing essential information about the website under construction. Instead of relying on lengthy emails or meetings, a mere sketch on the sitemap conveys the necessary details. This efficient method ensures that communication is clear and concise, reducing the risk of misunderstandings and saving valuable time for everyone involved.
3. Optimizing Resource Management
Building and maintaining a website can be resource-intensive, especially if you frequently make substantial changes or start from scratch. With a website sitemap template in place, you gain a controlled environment to test and iterate ideas. This empowers you to take calculated risks, explore various possibilities, and evaluate their effectiveness without directly impacting the live site. By doing so, you conserve time and resources, ensuring that your website evolves in a more efficient and cost-effective manner.
SharePoint Online is a powerful collaboration and document management platform provided by Microsoft as part of the Office 365 suite.
One essential aspect of SharePoint Online is its sitemap, a hierarchical representation of the site's structure, which plays a crucial role in navigation, search engine optimization, and content discoverability.
Here's everything you should know about SharePoint Online sitemaps.
In conclusion, SharePoint Online sitemaps are essential components of an effective SharePoint site.
They enable smooth navigation, boost SEO efforts, and facilitate content discoverability for both users and search engines.
Understanding and utilizing SharePoint Online sitemaps can significantly enhance the overall user experience and the site's online visibility.
Join over 98,542 people who already subscribed.