So, you've been given a budget for a new Intranet and you're wondering how much it will cost. It can be a bit tricky to determine the exact amount because there isn't a universal pricing standard that all vendors follow. Each product has its own unique features and vendors set their prices accordingly. 

However, Intranet Pricing one common pricing dimension you'll come across is the cost per user or administrator.

Most intranet software is licensed based on the number of people who will be using it. 

For instance AgilityPortal, if you have 200 users, we can provide you with a specific price for licensing the Intranet for your organization. It's similar to planning an all-expenses paid vacation. 

Just like the cost of a vacation depends on factors like the destination, mode of transportation, duration, and accommodation type, the cost of an Intranet can feel like an unpredictable journey.

Intranet Pricing – A Comprehensive Guide

Here  we have put together a comprehensive Guide on a few things to consider when researching to the pricing for an intranet to take into account:

• Evaluate the features and functionality offered by different intranet solutions. Consider what specific capabilities your organization needs, such as document management, collaboration tools, employee directories, task management, or integration with other systems. The more advanced or specialized the features, the higher the cost is likely to be.
• Determine the number of users who will require access to the intranet. Many vendors price their solutions based on the number of users or seats. Be sure to consider not only current users but also potential future growth, as scaling up may incur additional costs.
• Assess whether you require extensive customization options or branding capabilities for your intranet. Some vendors offer flexibility in tailoring the intranet's appearance and layout to match your organization's branding. Customization options often come with additional costs.
• Consider the deployment method that suits your organization best. Intranets can be hosted on-premises or in the cloud. Cloud-based solutions often involve recurring subscription fees, while on-premises solutions may require upfront investments in hardware and maintenance.
• Determine the level of support and maintenance you require from the vendor. Some vendors offer different tiers of support packages with varying response times and assistance levels. Keep in mind that more comprehensive support options may come at a higher price.
• Evaluate whether the intranet needs to integrate with other systems or applications used within your organization. Integration requirements may impact pricing, as more complex integrations typically involve additional development work or licensing fees.
• Consider the need for training and implementation assistance. Some vendors provide training materials, documentation, or even on-site training sessions to help your employees effectively use the intranet. Implementation services, if required, may also incur additional costs.
• Review the contract terms, including the duration of the agreement and any potential renewal or termination fees. It's important to understand the long-term financial implications and flexibility of the pricing structure.

By carefully considering these factors, you can better assess the overall cost and value of different intranet solutions to make an informed decision. 

What is the difference between SaaS versus On-premise intranet?

​There are two primary ways of delivering Intranet solutions: Software as a Service (SaaS) and traditional on-premise installation. With SaaS, also known as the Cloud-based approach, you can rent the Intranet software from the vendor through a monthly or annual subscription.

On the other hand, the traditional on-premise model requires your organization to provide server infrastructure for the vendor to install their Intranet software onto a server within your environment. Typically, you would purchase the solution on an annual basis under this arrangement.

Both models are commonly used, but choosing one over the other can impact your acquisition costs. 

Generally, a SaaS-based Intranet provides the most cost-efficient approach, although it may have some flexibility limitations. On the other hand, an on-premise deployment offers greater flexibility but is less efficient than a SaaS offering due to the maintenance costs associated with managing your own internal server.

Your personal choice will depend on a combination of factors, including price, flexibility, and features. 

There is no right or wrong solution when your decision is driven by budget considerations.

How Much Does SharePoint Implementation Cost?

The cost of SharePoint implementation can vary widely depending on several factors, with small- to medium-sized company deployments typically ranging from $10,000 to $150,000. However, larger organizations often incur higher costs. It is advisable to establish your intranet requirements and consult with a SharePoint specialist to determine the most effective approach for achieving your goals. A SharePoint consultant can assist in organizing the project and offering efficient methods to develop your platform.

It is important to note that SharePoint is a versatile platform with various deployment options and customization possibilities, which can affect the overall cost. 

Here are some factors to consider when estimating the cost of SharePoint implementation:

• SharePoint offers different licensing models, such as SharePoint Online (part of Microsoft 365) or SharePoint Server (on-premises). The cost of licensing will depend on the specific edition and the number of users or seats required.
• The deployment method you choose will impact the cost. SharePoint Online, as a cloud-based solution, typically involves a monthly or annual subscription fee. On the other hand, SharePoint Server requires upfront investments in server hardware, infrastructure, and potential ongoing maintenance costs.
• SharePoint allows for extensive customization and configuration to meet specific organizational needs. Customizations may involve developing custom workflows, branding, integration with other systems, or creating custom web parts. The complexity of customization requirements can significantly affect the cost.
• Depending on your requirements, you might need to invest in third-party add-ons or extensions to enhance SharePoint's functionality. These solutions can range in price depending on the vendor and the specific features they provide.
• Consider the need for training your staff and providing ongoing support for SharePoint users. Training costs can vary depending on the training method (in-person, online, self-paced) and the level of expertise required. Additionally, ongoing support services, either from internal resources or external consultants, should be factored into the cost estimation.
• If you require assistance with the implementation, migration, or configuration of SharePoint, you may need to engage a consulting firm or SharePoint experts. The cost of implementation services will depend on the scope and complexity of the project.
• Consider the long-term costs associated with maintaining and upgrading your SharePoint environment. This includes server maintenance, patch management, and potential future upgrades to newer versions of SharePoint.

Given the many variables involved, it is challenging to provide a specific cost for SharePoint implementation. 

It is recommended to consult with Microsoft or a SharePoint implementation partner to discuss your organization's specific requirements and receive a detailed cost estimate tailored to your needs. 

How Much Does It Cost To Build An Intranet?

When considering the costs of an intranet, it's valuable to have a general understanding of the expenses based on your organization's size. To assist you in comparing prices and finding the most cost-effective solution, we have prepared an estimated cost breakdown based on the number of employees in your team. Please note that this estimate serves as a starting point and may vary depending on the specific offerings of different providers.

It's essential to recognize that the initial pricing for the first year of implementing an intranet solution may be higher due to one-time setup fees. These fees encompass design, support, strategy, project management, and other necessary services that ensure a smooth deployment and an excellent user experience.

While there are self-service intranet solutions available, we typically advise against them unless you possess extensive experience in intranet management. These solutions often require advanced technical expertise and can be more challenging to set up effectively. 

However, if you have the requisite experience and resources, self-service solutions can be a cost-effective alternative.

By using this estimate as a starting point and considering your organization's specific requirements, you can make informed decisions regarding intranet costs and find a solution that aligns with your budget and objectives.

• Micro to Small: Micro to small organizations typically have fewer than one hundred employees. For a professional intranet system, it is recommended to allocate an annual budget ranging from $15,000 to $35,000.
• Small to Medium: Small to medium organizations encompass a workforce of one hundred to one thousand employees. In this case, an intranet budget of approximately $25,000 to $65,000 per year is advisable.
• Medium to Enterprise: Medium to enterprise organizations consist of one thousand to five thousand employees. The annual cost of an intranet for these organizations typically falls within the range of $65,000 to $350,000. The licensing fee serves as the primary component of the pricing structure. Many intranet vendors adopt a "per seat" licensing model.
• For instance, if you have four thousand employees and the intranet licensing fee is $8 per user per month  or Intranet pricing per month, the licensing fee would amount to 4,000 x $8 x 12 = $384,000 per year, How much does an intranet cost UK, around £307,387.78 GBP
  

These estimates provide a general guideline for budgeting purposes, but it is important to consider your organization's specific requirements and consult with intranet vendors to obtain accurate pricing information. 

How Much Does An Intranet Cost? (Off-The-Shelf)​ 

Off-the-shelf intranet solutions typically come with a one-time license fee or a recurring subscription model. The cost of the license fee can range from a few hundred dollars to several thousand dollars, depending on the complexity and features of the intranet software. 

This fee grants you the right to use the software but may not cover additional expenses such as customization or technical support.

In addition to the license fee, there may be other costs to consider. For instance, some intranet solutions require specific hardware or infrastructure to run smoothly. 

If your organization doesn't meet the necessary requirements, you may need to invest in upgrading your systems, which could add to the overall cost

Here are some examples of off the shelf pricing per month from AgilityPortal:

• $5 per month per users for around 399 members = $1995
• $6 per month per users for around 999 members = $5994
• $7 per month per users for around 1000+ members = $7000

Furthermore, ongoing expenses such as maintenance, updates, and technical support should be taken into account. While some off-the-shelf solutions include these services in their subscription packages, others may charge additional fees. 

It's important to carefully review the terms and conditions to understand what is included and what might require an extra investment.

Another cost to consider is the time and resources required for implementation. Depending on the complexity of your organization's needs and the level of customization required, you may need to allocate internal staff or hire external consultants to assist with the setup and configuration of the intranet system. 

These professional services can add to the overall cost but are essential for a successful implementation.

Overall, the cost of an off-the-shelf intranet solution can range from a few thousand dollars to tens of thousands of dollars per year, depending on factors such as the size of your organization, the number of users, and the desired features and functionalities. 

It's crucial to thoroughly evaluate your requirements, conduct a cost-benefit analysis, and compare different vendors to find a solution that fits your budget and meets your organizational needs.   For the best intranet platforms for small business which is off the shelf, get a demo today.

How Much Does It Cost To Build An Intranet? (From Scratch)​

​The cost of an intranet subscription can vary depending on several factors, such as the size of your organization, the specific features and functionalities you require, and the chosen vendor. To get the best cost it's recommends to reach out to different intranet providers to obtain pricing details tailored to your organization's needs.

As for the choice between having a subscription or building your own intranet, it depends on your organization's circumstances and priorities. 

Here are some considerations:

• Subscribing to an existing intranet solution typically involves a recurring subscription fee, which may be more cost-effective in the short term compared to the expenses associated with building and maintaining a custom intranet from scratch.
• Building an intranet requires dedicated time, technical expertise, and resources. If your organization has limited internal resources or requires a quick implementation, a subscription-based intranet can be a more efficient option.
• Subscriptions often offer a range of pre-built features and customization options, allowing you to tailor the intranet to some extent. However, building your own intranet provides greater flexibility and control over customization, ensuring a solution that aligns perfectly with your organization's unique needs.
• Subscription-based intranets typically include ongoing support, maintenance, and regular updates from the vendor. This can alleviate the burden of managing and maintaining the intranet infrastructure internally. Building your own intranet means taking full responsibility for updates, bug fixes, and support.
• Consider your organization's growth plans and scalability requirements. Subscriptions often offer scalability options, allowing you to adjust the pricing and features based on your organization's size. Building your own intranet may require additional investments and effort to accommodate future growth.

Ultimately, the decision between a subscription-based intranet or building your own intranet depends on factors such as cost, customization needs, available resources, timeline, and scalability. It is recommended to assess these factors, compare the options, and consult with intranet providers or technology experts to determine the most suitable choice for your organization.

Intranet Pricing Example – What You Should Know? ​

Let's consider a medium-sized organization with around 500 employees. 

They are looking for a subscription-based intranet solution with standard features and functionalities. 

• The pricing for such a solution could range from $5 to $15 per user per month, depending on the vendor and the specific offerings.
• Assuming an average cost of $10 per user per month, the total monthly cost would be 500 employees x $10 = $5,000 per month. 
• For an annual subscription, the cost would be $5,000 x 12 = $60,000 per year.

This example demonstrates the estimated pricing for a subscription-based intranet solution for a medium-sized organization. However, it's important to note that actual pricing can vary significantly depending on various factors such as the vendor, customization requirements, additional features, support services, and any special agreements or negotiations.

To obtain accurate pricing information for your organization's specific needs, it is recommended to reach out to intranet providers and discuss your requirements with them. 

They can provide you with detailed pricing quotes and help you find the best solution within your budget. 

Takeways

 The cost of an intranet solution for your company is influenced by what your organization values the most. 

Several factors contribute to the actual costs, including:

• The pricing may vary based on the number of users you have and whether you require an Employee App along with the intranet.
• The costs can differ depending on whether you opt for a ready-to-use intranet or if you require customizations and integrations with other applications.
• If quick access to a support team is crucial for your teams, it may impact the pricing of the intranet solution.

While price is a significant consideration, it's important to remember that software decisions should not be based solely on cost. Features, security, usability, adaptability, and performance are all vital components of an effective intranet project. It's advantageous to prioritize maximizing value and achieving desired outcomes promptly rather than waiting for months.

Among the three intranet solutions we evaluated, AgilityPortal stands out for two compelling reasons:

• AgilityPortal is highly adaptable and can accommodate the evolving needs of your business and its users.
• AgilityPortal offers a user-friendly experience, enabling teams to easily share and find the information they need.

As a result, AgilityPortal empowers your workforce and enhances productivity.

Considering these factors, AgilityPortal emerges as the recommended choice for your intranet solution.