Hundreds of millions of people throughout the world rely on SharePoint. It makes it easy for people to access information, save and share files, organize projects, and work together across different companies, all in the same place.

However, there are drawbacks to using SharePoint. So numerous use cases necessitate a custom programming effort, which is both expensive and time-consuming.

Additionally, it's a difficult technology that requires a lot of time and effort to learn how to use, which adds to the expense of using it.

Many firms are now looking for alternatives to SharePoint that are less expensive and less time-consuming to set up, operate, and maintain.

What is Microsoft SharePoint?

At its heart, SharePoint is a file storage and sharing platform for businesses. It is a part of Microsoft 365, so it's accessible as an add-on for Office.

Companies use SharePoint to build intranet sites that house all of the vital information that their workers require in order to carry out their duties effectively. Libraries and metadata are also included in SharePoint's content management features.

Shared documents and workflows can also be utilized for external communication and to automate corporate procedures.

SharePoint is a flexible platform that can be customized to meet the specific requirements of a company. Although this makes it difficult to set up, the end-user may find it difficult to understand at times.

Why do businesses need alternatives to SharePoint?

Despite the fact that SharePoint is a great tool, it has several serious drawbacks. If you're looking for a replacement for SharePoint, here are some reasons why:

It is expensive 

Microsoft SharePoint might cost up to USD $23 per person per month, depending on the plan you select. This may be a significant investment for a company. Many of the alternatives to SharePoint on this list are less expensive.

It works best with Microsoft 365 only

For this reason, only organizations that already utilize other applications from the Microsoft product line should consider adopting SharePoint as their enterprise content management system of choice. To avoid costly and time-consuming mistakes, IT teams must prepare any additional integrations well in advance.

SharePoint might be difficult to use

SharePoint is a complicated product with a wide range of features, and its user interface can be difficult to understand. In order to get the most out of SharePoint, companies typically have to spend money on teaching their workers how to utilize it.

It requires high maintenance

In order for SharePoint to function correctly, it must be set up in a way that requires considerable time and effort. It also requires frequent upkeep to ensure proper operation. Prioritizing solutions that are quick and simple in setup and maintenance may be a good strategy for companies searching for alternatives to SharePoint.

SharePoint's collaboration capabilities are restricted

There is a pressing need for solutions that enable remote teams to interact successfully in 2022 when so many employees are working from home. Team communication tools including chat, video conferencing, team channels, permission requests, and automated processes are included in many of the SharePoint alternatives on our list.

SharePoint can only be used for one-way communications  

Even if SharePoint works well for top-down communication, alternative solutions are better suited for firms that wish to foster dynamic, open communication across all levels and allow all workers to have their opinions heard.

Best alternatives to Microsoft SharePoint

AgilityPortal

AgilityPortal equips you with the right technology, so you can create a smart workplace where remote teams can communicate, share information, collaborate and work together at any time and from any location.

AgilityPortal is a digital cloud platform that facilitates organisational communication, onboarding, micro-learning.  By using AgilityPortal, organisations can better engage and support their employees, which leads to improved performance and a positive impact on the bottom line. 

• Allows business owners to brings everyone together in a single space
• Leaders can send important internal comms and keep everyone on the same page
• Bring deskless staff together to connect and communicate
• Many other tools for employees to make life easier

You can use it for all of your communication and collaboration needs.

AgilityPortal is a powerfull intranet software available today for small businesses. It is true that the workplace is evolving. People are able to work from any location as long as they have an Internet connection. Now, co-workers are more widely dispersed. Your company's internal communication needs can be met with AgilityPortal.

ONLYOFFICE Workspace 

If you are looking for a productivity platform that can handle everything from document management to CRM to email to calendars to chat to a corporate social network, then ONLYOFFICE Workspace is the answer for you.

In addition, the system offers a variety of safety measures, such as tools for restricting and monitoring user access, disk, and file encryption, and backup functionality, amongst other things. Hosting ONLYOFFICE Workspace on-premises allows you to maintain complete physical perimeter control over your data.

ONLYOFFICE can be used for free if you have a small team, or it can accommodate thousands of corporate users for additional features and dedicated professional support. It is designed for enterprises of all sizes.

Nuxeo

You can use Nuxeo to speed up the creation of cloud-based applications and modernize their infrastructures. Additionally, Nuxeo Insight, an AI service, is available to help you make predictions, classify, and enrich material based on the information that matters to you.

There are mobile apps for both iOS and Android so that your staff may access Nuxeo on any device.

Confluence

Confluence's most important feature is its "pages," or team documents that are created by members of the team. They can be changed in real-time, with the addition of comments from other team members.

Teams work on projects and keep all content in order by storing pages in a central location that is accessible to everyone. Create as many workspaces and personalize them with names, graphics, links, and calendars as your team requires. Confluence has a variety of pre-made templates, as well as the ability to create your own.

Confluence's interface with Atlassian's own issue tracking software, 'Jira,' allows you to track the status of inquiries and bug reports.

Confluence is a leading collaboration tool for a reason. Its granular permission system means that administrators can control who has access to what, while still allowing anyone who needs to contribute to the base of knowledge to do so. 

Version control is embedded to track individual contributions and make sure that everyone is on the same page. Confluence also offers a wide range of features and plugins to tailor the experience to your specific needs. 

Whether you're looking for a basic collaborative tool or something more robust, Confluence has you covered.