Top 10+ HRIS Systems for 2025: The Best HCM for Small Business

Struggling to manage employee data, payroll, and HR tasks efficiently? 

You're not alone—60% of small businesses still rely on manual processes, wasting hours on admin work instead of growth. That's where HRIS Systems (Human Resource Information Systems) come in. 

These powerful tools automate HR tasks, streamline hiring, and even boost employee engagement—all in one platform.

For small businesses, finding the best HCM (Human Capital Management) software is a game-changer. The right HRIS saves time, reduces errors, and scales with your team, so you can focus on what really matters: growing your business. Whether you need better payroll processing, performance tracking, or HR compliance management, modern HRIS for Employees solutions offer features tailored for small and midsize companies.

In this guide, we'll break down the top 10+ HRIS Systems for 2025, comparing key features, pricing, and usability to help you choose the best HCM for small business needs. 

Ready to ditch the spreadsheets and upgrade your HR operations? 

Let's dive in! 

What is an HRIS Systems? (2025 Simplified)

HRIS (Human Resources Information System) is a software solution that supports HR functions. It is closely related to HRMS (Human Resources Management System) and HCM (Human Capital Management), though there are slight distinctions between them.

HRIS vs. HRMS vs. HCM

Both HRIS and HRMS is about handling core HR tasks, including payroll, benefits administration, and compliance. 

However, HRMS may offer additional features, such as talent and performance management, which are not always included in HRIS platforms. On the other hand, HCM encompasses a wider range of workforce management strategies, often facilitated by HRIS and HRMS tools.

An HRIS (Human Resource Information System) is like a super-powered digital assistant for HR teams. It helps them manage employee info, track time, and organize records—all in one place. Think of it as a super organized Google Drive but just for HR stuff, making their jobs way easier and faster.

Here's the cool part: Companies using an HRIS save up to 30% of their time on admin tasks (like digging through files or calculating hours). That means HR can focus on more important things—like helping employees or planning company events.

Some HRIS systems (also called HRMS—Human Resource Management System) even have features like:

• Time tracking (so no more arguing over missed clock-ins)
• Easy-to-use employee profiles (all info in one click)
• Automated reports (no more boring Excel sheets)

An HRIS makes work smoother for HR and employees—less hassle, more productivity.

Why Use an HRIS? (2025 Breakdown)

An HRIS is like giving your HR team a time-saving superpower. Instead of drowning in paperwork and spreadsheets, they can manage everything faster—from employee records to payroll—with just a few clicks.

Key Benefits:

• Saves Time – Companies using an HRIS cut admin tasks by up to 30% (meaning less stress and more productivity).
• Cloud-Based = Easy Updates – Most businesses now use cloud HRIS (like Netflix for HR—always updated, no IT headaches).
• Boosts Employee Growth – Tracks performance, skills, and goals, helping workers level up in their careers.
• Smart Decision-Making – Spots trends (like why employees leave or which teams need support) using real data.
• Better Teamwork – Frees up HR to actually help employees and managers instead of just filing forms.

An HRIS = less boring admin work, more strategic HR support. It keeps everything organized so companies can focus on what really matters—people.

Why do Businesses Need an HRIS?

HRIS Features and Functions

 A Human Resource Information System (HRIS) is a software solution that streamlines and automates various HR processes, serving as an essential tool for HR professionals. 

The features and functions of an HRIS can vary depending on the vendor and the specific needs of an organization.

Common features of HRIS systems include:

• Employee Management: Centralized platforms for managing employee data, including personal details, job information, and benefits, ensuring up-to-date and easily accessible records.
• Payroll Management: Automation of payroll processing, tax compliance, and benefits administration to ensure accurate and timely employee compensation.
• Employee Engagement: Tools such as performance management, employee self-service, and talent management to enhance employee motivation and involvement.
• Talent Management: Features like recruitment, onboarding, and succession planning to attract, develop, and retain top talent.
• Employee Data Management: Secure and centralized platforms for storing and managing employee data, maintaining data integrity and security.
• Free Trial: Many HRIS vendors offer free trials or demos, allowing organizations to test the system before committing to a purchase.
• HRIS Systems Integration: Seamless integration with other HR systems, such as payroll software, benefits administration, and employee self-service portals, to streamline HR processes.
• Human Resources Management System: Comprehensive solutions for managing HR processes more efficiently.
• Benefits Administration: Simplification of managing employee benefits, including enrollment, tracking, and reporting.
• Employee Self-Service: Empowering employees to manage their own HR information through self-service portals.
• HR Management: Centralized platforms for managing all HR processes, improving efficiency and reducing administrative burden.
• Cloud-Based: Many HRIS systems are cloud-based, offering greater flexibility and scalability.
• HR Software: HRIS systems are a type of HR software that helps organizations manage their HR processes more efficiently.
• HRIS Software: Designed to integrate with other HR systems, providing comprehensive solutions for managing HR processes.
• Applicant Tracking: Streamlining the applicant tracking process, from job postings to resume screening and interview scheduling.
• Employee Records: Secure and centralized platforms for storing and managing accurate and up-to-date employee records.
• Core HR: Centralized platforms for managing core HR processes, improving efficiency and reducing administrative burden.
• Time and Attendance: Features for time tracking, attendance tracking, and leave management to ensure accurate and efficient workforce management.
• Employee Performance: Management of employee performance through features like performance management, goal setting, and performance evaluations.
• Performance Management: Centralized platforms for managing performance management processes, including evaluations, goal setting, and development planning.
• Workforce Management: Comprehensive workforce management features, including planning, analytics, and optimization tools.

By understanding these features and functions, organizations can better evaluate their HR software needs and select a system that meets their specific requirements.

What to Consider When Shopping for an HRIS or HCM

With over 1,500 HR tech solutions available globally (according to HR Tech Market 2023), selecting the right HCM or HRIS system can be daunting for HR professionals. To simplify your decision-making process, here are key factors to evaluate before exploring specific HRIS options:

HRIS platforms are tailored for different organizational scales—some cater to small businesses, while others support large enterprises with complex workflows. Identify a system that aligns with your company's size and structure.

Pricing varies based on features, employee count, and subscription plans. Many providers offer free trials (typically 14–31 days), allowing you to test functionality before committing.

Opt for a system that adapts as your business grows, avoiding costly migrations down the line.

Adoption hinges on ease of use—ensure the platform is intuitive for HR teams and employees alike.

Seamless connectivity with existing tools (e.g., payroll, ATS) is critical. 60% of HR leaders cite integration capabilities as a top priority (Gartner, 2023).

By assessing these factors and understanding how an HRIS addresses your needs, you can confidently select the right solution for your organization.

Top 10 HRIS Systems List

Looking for the best HCM software to transform your HR operations? 

Here's our curated list of the top 10 HRIS systems that leverage cloud human capital management technology to help you automate workflows, centralize employee data, and streamline your HR processes. 

Whether you need robust payroll tools, talent management features, or workforce analytics, these cutting-edge platforms offer the perfect solution to modernize your HR department in 2025.

Discover which cloud-based HCM system fits your business needs and takes your HR efficiency to the next level, here are our list of human capital management software vendors:

#1. AgilityPortal

AgilityPortal more then just an intranet, AgilityPortal provides an all-in-one HR solution designed to simplify and automate your workforce management. With a wide range of features—including HR, payroll, talent management, and employee self-service—AgilityPortal helps organizations boost efficiency, improve compliance, and enhance the employee experience.

Known for its intuitive interface, flexibility, and scalability, AgilityPortal is a great fit for businesses of all sizes—from growing startups to large enterprises—across various industries.

Please note: the features available may vary depending on your chosen subscription plan and system configuration.

Key Features of AgilityPortal:

• Core HR Management – Centralize employee data and streamline HR processes.
• Payroll Management – Automate payroll calculations, tax filings, and payment processing.
• Talent Management – Support recruitment, onboarding, performance tracking, and employee development.
• Employee Self-Service – Empower staff to update personal info, request leave, and access pay stubs anytime.
• Reporting & Analytics – Gain insights into workforce trends, compliance, and performance with customizable reports.
• Compliance Management – Ensure your HR operations align with legal and regulatory requirements.
• Mobile Access – Manage HR tasks on the go with full mobile functionality.

#2. SAP SuccessFactors

SAP SuccessFactors is a comprehensive cloud-based Human Capital Management (HCM) solution designed for both large enterprises and growing businesses. 

It empowers users to access critical HR functions—such as recruiting insights and project updates—anytime, anywhere through mobile-friendly access. With an intuitive interface and robust capabilities, SAP SuccessFactors is built to streamline HR processes and enhance workforce management.

• Core HR Management – Centralized employee records and organizational data.
• Payroll Processing – Automated, compliant payroll for global and local needs.
• Applicant Tracking – Simplified recruitment workflows and candidate management.
• Onboarding – Seamless new hire integration and productivity from day one.
• Learning Management – Continuous employee training and skills development.
• Performance Management – Structured reviews, feedback, and performance tracking.
• Goal Setting – Align individual objectives with organizational goals.
• Compensation Management – Plan and manage salary, bonuses, and incentives effectively.

#3. Workday

Workday offers a powerful and flexible Human Resource Information System (HRIS) that caters to organizations of all sizes and across diverse industries. 

The platform combines HR, finance, talent, planning, payroll, and analytics into a unified system, helping businesses manage their operations more efficiently and make data-driven decisions.

• Accounting & Finance – Streamlined financial management with real-time visibility.
• Revenue Management – Optimize billing and revenue recognition processes.
• Reporting & Analytics – Actionable insights through customizable reports and dashboards.
• Consolidation & Close – Accelerated financial close cycles with improved accuracy.
• Financial Planning – Scalable budgeting and forecasting tools.
• Expenses – Simplified expense reporting and approval workflows.
• Procurement – End-to-end purchasing and supplier management.
• Audit Tools – Maintain compliance with real-time audit capabilities.
• Human Resource Management (HRM) – Centralized employee data and lifecycle tracking.
• Workforce Management – Efficient scheduling, labor tracking, and absence management.
• Recruitment – Full-cycle talent acquisition from job posting to onboarding.
• Talent Management – Performance tracking, development planning, and succession management.
• Compensation & Benefits – Tailored compensation plans and benefits administration.
• Payroll – Accurate and compliant payroll processing for global workforces.
• Time & Attendance – Track employee hours and manage shift scheduling.
• Learning Management System (LMS) – Develop and deliver training programs at scale.

#4. Namely

Namely is a cloud-based HR platform designed to help businesses stay compliant while simplifying both routine and complex HR functions. 

It centralizes core HR tasks like benefits administration, payroll processing, and talent management into one intuitive system. 

Built with mid-sized companies in mind, Namely offers a modern, user-friendly interface combined with powerful automation to streamline workflows and improve employee engagement.

• Benefits Administration – Manage, customize, and streamline employee benefits with ease.
• Time-Off & Attendance Tracking – Track employee absences and leave requests in real-time.
• Employee Onboarding – Seamless onboarding experiences that get new hires up to speed faster.
• Social News Feed – Keep teams connected with a social-style feed for company updates and recognition.
• Goal Setting & Tracking – Align teams with company objectives through measurable goals and performance tracking.
• Custom, Real-Time Reporting – Generate and schedule reports to gain insights into workforce metrics.
• Employee Profiles – Centralized digital records for each employee, including roles, milestones, and performance.
• Payroll Reporting – Stay audit-ready with automated and compliant payroll reports.
• Third-Party Integrations – Easily connect Namely with other tools and platforms in your HR tech stack.
• Employee Feedback Surveys – Collect anonymous feedback to improve culture and satisfaction.

Namely is especially well-suited for growing businesses looking to modernize their HR operations and empower HR teams with greater visibility, compliance, and engagement tools. 

#5. HiBob

HiBob is a modern, cloud-based HR platform designed to meet the needs of fast-growing, mid-sized businesses. 

Known for its user-centric design and flexibility, HiBob simplifies people management by combining core HR functions with engagement, performance, and culture tools. 

Its intuitive interface and rich feature set make it ideal for organizations looking to foster a dynamic, people-first work environment.

• Core HR & Employee Records – Centralize employee data, documents, and lifecycle events in one easily accessible system.
• Time-Off & Attendance Management – Manage leave policies, request workflows, and track time-off balances efficiently.
• Onboarding & Offboarding – Deliver structured, engaging onboarding experiences that make a lasting first impression.
• Performance Management – Facilitate continuous feedback, 1:1s, and performance reviews to support employee growth.
• Compensation Management – Streamline salary reviews, bonus cycles, and equity planning with robust tracking tools.
• Culture & Engagement Tools – Boost connection with surveys, shoutouts, birthday/anniversary reminders, and org charts.
• Workforce Planning & Reporting – Leverage customizable reports and analytics to make data-driven HR decisions.
• Customizable Workflows – Automate HR processes like promotions, relocations, or team changes with smart workflows.
• Third-Party Integrations – Connect HiBob with payroll systems, communication tools, and ATS platforms.
• Global Capabilities – Support multi-location teams with region-specific settings for holidays, currencies, and policies.

HiBob stands out by combining traditional HR operations with tools that promote culture, transparency, and engagement—making it the preferred HRIS for companies that prioritize people and performance as they scale. 

#6. Deel

Deel is a global payroll and compliance platform designed to help companies hire and manage international employees and contractors with ease. 

Ideal for remote-first businesses and rapidly scaling teams, Deel simplifies global hiring by handling contracts, taxes, benefits, and compliance—all through a single, user-friendly dashboard.

Key Features of Deel:

• Global Payroll – Automate payroll processing for full-time international employees across 100+ countries.
• Contractor Management – Easily onboard, pay, and manage freelancers or contractors with locally compliant agreements.
• Compliance & Legal Infrastructure – Deel handles local tax laws, labor regulations, and document collection to ensure global compliance.
• EOR (Employer of Record) – Hire full-time international employees without setting up a local entity. Deel becomes the legal employer on your behalf.
• Self-Service Onboarding – Contractors and employees can upload documents, sign contracts, and manage payments via an intuitive portal.
• Time Off & Attendance Tracking – Track vacations, sick days, and local holidays within the platform.
• Customizable Contracts – Generate legally reviewed, localized contracts in minutes using Deel's built-in templates.
• Payment Flexibility – Pay workers in over 150 currencies through multiple withdrawal options including bank transfer, PayPal, Wise, or crypto.
• Integrations – Connect Deel with tools like QuickBooks, Xero, BambooHR, and other HRIS and accounting platforms.
• Support & Guidance – Access 24/7 customer support and expert guidance on international hiring best practices.

Deel is trusted by thousands of companies worldwide for its ability to scale global hiring without complexity. 

Whether you're building a remote team or expanding into new markets, Deel offers the infrastructure to do it quickly, legally, and effortlessly.

#7. Greenhouse

Greenhouse is a leading talent acquisition suite designed to help companies build structured, scalable, and fair hiring processes.

It supports the full recruiting lifecycle—from sourcing and interviewing to onboarding—making it ideal for fast-growing startups and large enterprises alike. 

Greenhouse is known for its strong focus on diversity, equity, and inclusion (DEI), as well as its integration-rich, user-friendly interface.

Greenhouse Key Features:

• Applicant Tracking System (ATS) – Streamline and manage every stage of the hiring process, from job posting to offer acceptance.
• Structured Interviewing – Create custom scorecards and interview kits to ensure consistent and unbiased hiring decisions.
• Candidate Experience Management – Build engaging, branded careers pages and provide seamless communication with candidates.
• Sourcing Automation – Use tools and integrations to identify, track, and engage top talent across multiple channels.
• Collaborative Hiring – Involve hiring managers and interviewers with easy scheduling, feedback collection, and real-time updates.
• Onboarding – Deliver a consistent and welcoming experience for new hires with pre-start tasks and internal workflows.
• Reporting and Analytics – Track recruiting KPIs, identify bottlenecks, and make data-driven hiring decisions.
• Diversity & Inclusion Tools – Monitor DEI goals and implement fair hiring practices using anonymized evaluations and data tracking.
• Marketplace Integrations – Connect with 300+ tools including LinkedIn, Slack, Workday, and Zoom.
• Mobile Access – Review applications, schedule interviews, and submit feedback on the go through the mobile app.

Greenhouse empowers organizations to turn hiring into a strategic advantage by making better, faster, and more equitable decisions. 

Trusted by top companies like HubSpot, Airbnb, and DoorDash, it's a go-to solution for businesses seeking to build high-performing teams.

#8. Justworks

Justworks is an all-in-one HR, payroll, benefits, and compliance platform designed to support growing businesses and startups. 

As a Professional Employer Organization (PEO), Justworks enables companies to outsource many of their HR functions, offering access to enterprise-level benefits, automated payroll, and dedicated compliance support—all within a user-friendly interface.

Justworks Key Features:

• Payroll Management – Automate salary payments, tax filings, and contractor payments with built-in tools for hourly and salaried employees.
• Benefits Administration – Provide access to health insurance, 401(k), commuter benefits, and wellness perks typically reserved for large enterprises.
• HR Management – Manage employee records, onboarding, and document storage in one centralized system.
• Time Tracking & PTO – Built-in tools to track employee hours and manage paid time off requests with automated accruals and approval workflows.
• Compliance Support – Stay up to date with local, state, and federal regulations with expert guidance and automatic filings.
• Employee Self-Service – Give employees access to their pay stubs, benefits, tax documents, and time-off balances via the self-service portal.
• Onboarding Tools – Simplify hiring with digital offer letters, e-signature tools, and automated setup for payroll and benefits.
• Reporting & Analytics – Get insights into workforce trends, payroll expenses, benefits usage, and compliance status.
• 24/7 Customer Support – Access expert help anytime via phone, email, or Slack.
• PEO Services – Co-employment model that enables businesses to offload employer-related responsibilities while maintaining day-to-day control.

Justworks is ideal for small to midsize businesses looking to streamline operations, provide top-tier employee benefits, and stay compliant—all without needing a large internal HR team. 

Trusted by thousands of businesses across the U.S., Justworks is a reliable solution for simplifying growth and operations.

#9. Rippling

Rippling is a modern, all-in-one workforce management platform that unifies HR, IT, and finance operations into a single, integrated system. Designed for businesses of all sizes, Rippling streamlines administrative tasks by automating complex workflows across employee onboarding, payroll, benefits, device management, and compliance. 

Its modular architecture and intuitive interface make it a versatile solution for scaling companies seeking efficiency and control.

• Core HR & Employee Records – Maintain a centralized database for employee information, including roles, departments, compensation, and compliance documents.
• Payroll Management – Automate payroll processing, tax filings, and direct deposits for both domestic and international employees.
• Benefits Administration – Manage employee benefits, including health insurance, 401(k) plans, and flexible spending accounts, with seamless enrollment and compliance tracking.
• Onboarding & Offboarding – Facilitate rapid employee onboarding and offboarding processes, including provisioning of devices and software access.
• Time & Attendance Tracking – Monitor employee work hours, manage time-off requests, and integrate with payroll for accurate compensation.
• Performance Management – Set goals, conduct performance reviews, and track employee development within a unified system.
• Learning Management System (LMS) – Deliver training programs and track employee progress to ensure continuous development and compliance.
• Compliance Management – Stay ahead of regulatory requirements with automated compliance monitoring and reporting tools.
• IT & App Management – Provision and manage employee devices and software access, ensuring security and efficiency from day one.
• Reporting & Analytics – Generate custom reports and dashboards to gain insights into workforce metrics and inform strategic decisions.
• Mobile Access – Empower employees and administrators with mobile capabilities for managing HR tasks on the go.

Rippling's comprehensive suite of features and seamless integration capabilities make it a powerful tool for businesses aiming to centralize and automate their workforce management processes. 

#10. Zoho People

Zoho People is a cloud-based Human Resource Management System (HRMS) designed to help businesses streamline HR operations and enhance employee experiences. Ideal for small to mid-sized organizations, Zoho People offers a highly customizable platform that automates HR processes from onboarding to offboarding, ensuring efficiency and compliance throughout the employee lifecycle.

• Core HR Management – Centralized employee database for managing personal details, job information, documents, and more.
• Leave Management – Configure multiple leave types, track accruals, and automate approvals with a flexible leave tracking system.
• Attendance Management – Monitor employee check-in/check-out using web, mobile, or biometric systems, with geofencing options.
• Time Tracking – Log work hours, assign time to specific projects, and generate timesheets to enhance productivity and billing accuracy.
• Employee Self-Service (ESS) – Empower employees to update personal data, request time off, and access HR documents from a self-service portal.
• Performance Management – Conduct goal setting, appraisals, 360-degree feedback, and skill assessments to promote professional growth.
• Onboarding & Offboarding – Automate the onboarding process with customizable checklists, welcome emails, and document collection.
• Document Management – Store and manage employee files and company policies securely with controlled access.
• Workflow Automation – Build custom workflows with conditional triggers to automate repetitive HR tasks and improve efficiency.
• HR Case Management – Enable employees to raise queries and HR teams to manage cases with timely resolutions.
• Custom Forms & Reports – Create tailored forms and generate detailed reports to gain insights into workforce trends.
• Mobile App Access – Manage HR functions anytime, anywhere using the Zoho People mobile app.

Zoho People's affordability, flexibility, and seamless integration with other Zoho applications and third-party tools make it a powerful choice for businesses seeking an end-to-end HR solution that grows with them. 

Challenges for Businesses without a Human Resource Information System (HRIS)

Businesses without a Human Resource Information System (HRIS) often face various operational and compliance challenges that hinder growth, efficiency, and employee satisfaction. Without an HRIS, HR teams must rely on manual processes—like spreadsheets, email chains, and physical files—which are time-consuming and prone to error.

Implement the Best Global HRIS System into your Business

Global organizations thrive when using platforms designed to handle their unique international workforce dynamics. Consider factors such as the number of countries you operate in, your current team size, projected growth, and which HR processes need the most enhancement.

Look for platforms that provide the flexibility to scale with your expansion while offering strong compliance support for every region where you operate. The ideal system should feel like a seamless extension of your HR team—simplifying daily tasks and allowing your people to focus more on strategic initiatives.

For a global HRIS software that grows alongside your multinational team, consider AgilityPortal. More than just an HRIS for core processes like payroll and benefits management, AgilityPortal provides advanced tools for learning and development, performance management, workforce planning, and more. 

Empower your team to dedicate time to strategic priorities with AgilityPortal's HR automation tools.

Wrapping up

I hope this guide has brought you closer to finding the right HRIS solution for your organization's unique needs. Still feeling overwhelmed by the options? It might be worth consulting an HRIS Analyst to help you navigate the decision.

If your focus is on streamlining recruitment, don't miss our curated list of the best recruiting software to simplify your hiring process.

Need help with scheduling? 

Check out our picks for the top employee shift scheduling tools, or explore open-source employee scheduling software if you prefer customizable, in-house solutions.

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HRMS & HRIS FAQs

Explore the most common questions about HRMS systems, HRIS, and modern employee database software solutions. 

See what other employers are asking about HRIS:

What is HRMS and how does it work?

HRMS (Human Resource Management System) and HRIS (Human Resource Information System) are platforms that consolidate essential HR functions—like payroll, benefits, and employee records—into one unified system. 

For example, when a new employee is added, their information automatically flows across modules for payroll, time tracking, and performance, ensuring consistent and updated data across the system. 

Why is HRIS important for businesses today?

HRIS systems are critical in today's digital workplace because they streamline HR operations, automate tasks, and enhance productivity. These systems also help ensure regulatory compliance by managing important workforce data securely. 

For businesses exploring free HRIS software or scalable HRMS SaaS solutions, it's a powerful step toward operational efficiency.

How does HRIS support recruitment processes?

A robust HRIS HCM platform can simplify recruitment through tools for job postings, applicant tracking, and resume management. 

Many HRMS systems include integrated background checks and compensation benchmarking, helping businesses stay competitive and attract top talent.

Does HRIS software include payroll features?

Yes, most HRIS and HRMS platforms include automated payroll features that reduce manual entry and minimize errors. 

These integrations with core HR services offer smoother workflows and real-time updates—ideal for growing businesses.

Who typically uses HRIS or HRMS systems?

Organizations of all sizes benefit from employee database software, especially those expanding across regions or managing hybrid workforces. 

From small businesses looking for employee database software free of charge to enterprises adopting ERP HR or ERP HRIS modules, these tools support growth and efficiency.

Is AgilityPortal considered an HRIS?

Yes. AgilityPortal offers cloud-based HRIS HCM solutions that include payroll, time tracking, talent management, and benefits administration. 

As one of the leading HRMS SaaS providers, AgilityPortal helps businesses elevate HR from an administrative function to a strategic advantage.

What are the advantages and potential drawbacks of using an HRIS?

The benefits of HRMS systems include centralized data, workflow automation, and compliance support. However, businesses must ensure proper cybersecurity measures are in place to protect sensitive information. 

Though initial costs may be a concern, many organizations find that investing in HRIS delivers long-term ROI through increased efficiency and better decision-making.

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